User Groups

User Groups

A user group is a named set of users. On its own a group grants nothing. You use it when setting rights on a folder or asset, so that a right or asset role you apply to the group covers everyone in it at once, instead of setting the same thing person by person.

A group can contain both internal and external users.

The "Everyone" group

Every company has a system group called "Everyone", created automatically and containing every user in the company. New users are added to it automatically as they're created. "Everyone" is visually marked as a system group: you can't edit its membership or delete it, membership is managed entirely by the system.

Creating a group

Click Create user group, give it a name, and search across all users in the company to add members. You can add individually or add everyone matching your current search in one action. Members can be removed the same way.

Managing group membership from the users list

In the users list in User Management, the group is available as a visible column and as a filter, so you can see and find users by group. You can also add users to a group directly from the list, both as a single quick action on one user and as a bulk action on a selection.

Using groups

Assign rights to a group from Set Rights on folders and assets, the same way you would for an individual user. Everyone in the group is then covered by whatever rights or asset role you applied to the group on that item.